Microsoft Office User A keeps getting a notice from Outlook that User B has accepted his meeting invite, for a meeting that took place two weeks ago. -----Original Appointment-----From: BoardroomSent:Monday, July 19, 2021 1:35 PMTo:XXXXXXSubject:Accepted through Saturday, January 15, 2022When:Occurs the fourth Wednesday of every 1 month(s) effective 6/23/2021 from 4:30 PM to 6:00 PM (UTC-06:00) Central Time (US & Canada).Where: Boardroom. All exchange calendars will be removed from your iPhone." this is ok tap on delete calendars. Issue resolved. Unfortunately though, it does mean you cannot track who is coming and who is not. The attendee list and responses are currently available in all Outlook apps except Outlook for Android. For steps on how to properly disable the integration, see the documentation for your virus scanner. You do not understand the context of the question. stephenegriffin. Double-click on the meeting you want to check. Thanks Mat.I actually wrote this in December 2019 and to my knowledge it has not been fixed as yet sadly. To make an appointment template, base your custom form on Appointment. Calendar sends a notification to the organizer about the proposed time. Try this one first https://www.slipstick.com/outlook/meeting-invitations-stuck-outbox/ OR https://community.spiceworks.com/topic/2198353-meeting-response-stuck-in-outbox Hopefully one of these solves it for you. Otherwise, Exchange updates each instance in the series. Select "Calendar" in the navigation pane. Im using Outlook 365. we are having an issue with the accept/decline response email being stuck in the outbox for no apparent reason. Create the email message and attach the ICS files. You can still reply to this (as opposed to responding by Accepting/Declining), however, it is not the way this feature should be used, so you are right in advising them to use the Reply/Reply All. If your issue has any update, please feel free to post back. Step 2: Click the New Search Folder on the Folder tab (or File > New > Search Folder in Outlook 2007). Reddit and its partners use cookies and similar technologies to provide you with a better experience. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. 4 I was just so surprised that Microsoft have not fixed it yet. Outlook for Android. Outlook 2010 Exchange 2016. When designing a form, Run This Form will run a form using the message class of the base form. Tap Propose New Time. For more background information see "Duplicate E-mails" and "Disable virus scanner integration?". We think were doing the right thing, whereas in fact we create frustration and ultimately more work for the organiser because they dont know whether or not were going to come to their meeting. In order to fix this issue, the iOS user (who is sending the meeting acceptance messages) needs to turn off mail and calendar syncing on their mobile device and then turn it back on to stop the flow of the acceptance messages. ; Select Options from the list on the left-hand side of the screen. Just right-click the account, and then select "Remove [account name]." A confirmation dialogue appears. To continue this discussion, please ask a new question. It is in the Pipeline, but Microsoft are taking quite a long time to get around to getting it done. If you have solved your problem, could you share with us? In either way, if Bob does so, Adam receives a short message . Subject: Accepted through Saturday, January 15, 2022 When: Occurs the fourth Wednesday of every 1 month (s) effective 6/23/2021 from 4:30 PM to 6:00 PM (UTC-06:00) Central Time (US & Canada). I selected Do Not Send a Response option as I accepted the meeting invite. The super confusing part of this is that Google Calendar works exactly the opposite. the issue. Now, check your Bell icon is visible again. Microsoft Exchange ActiveSync lets devices synchronize with your Inbox, your Calendar, and other items that have dedicated Microsoft Exchange Server mailboxes. What do I do now? To start from a blank rule, select Apply rule on messages I receive or Apply rule on messages I send. I just discovered this problem today, and was very surprised, because my past experience had been the opposite. We only have the 1 room setup. Attendees receive multiple meeting invites for different occurrences of the same meeting from the meeting organizer. They can untick the llow Forwarding option. I cancelled the meeting, since it was in the past, and he's still getting the messages. In the body, enter the text of your meeting agenda template. The only problem is, I know she did accept my meeting request Its just that her acceptance isnt showing up at my end. Did you set a recurring meeting in OWA? These are two different data points / tables / containers. You can see them in the image below: Accept, Decline, Tentative, etc. Just stumbled across this, not sure how late I am to the post. Where:room, Your request was accepted through Tuesday, November 2, 2021. Hi OJ, I would say that it would update it yes. 2 Enter the Name for this list. You can open the Send/Receive Progress dialog to see if there is a backlog: Send/Receive-> button: Show Progress. By continuing to use this site, we'll assume you're ok with this, but you can opt-out if you wish. Resolution There is a known issue with the iOS native calendar app and Microsoft 365 that causes multiple responses to be sent to meeting invitations when accepting or declining from an iOS mobile device. When you have a virus scanner installed which integrates itself with Outlook, it will scan outgoing emails as well. More info about Internet Explorer and Microsoft Edge. One difference with FindTime is that multiple meeting times can be proposed . Tried configuring the same account with different mac device, its perfectly working fine. It offers a user a ton of features and options to control how outgoing and incoming emails behave using filters and other options, and hence is picked by most users as their default email application. In Outlook for Windows, if the attendee chooses not to send a response, the response can't be viewed by the organizer or other attendees. Good suggestion! If so, please try disabling the synchronization on the mobile devices and then checking if this issue continues. I send out a calendar invite, whether through Outlook or through Google Calendar. I've removed the email account from the app and installed Outlook for IOS, but the notifications still stream in. POP3 and IMAP accounts work with Server Timeouts. The website will then automatically calculate availability percentages based on their responses so all you have to do is pick the date which has the highest rate of availability. Sent:Tuesday, July 20, 2021 10:01 For more information please see:https://support.microsoft.com/en-us/kb/3108212. FIX IT MICROSOFT FOR THE LOVE OF.. Is there a uservoice for this issue? People should be using the Respond>Reply or Reply All feature to send messages back and forth to attendees. I think if i tried disabling the synchronization that might have worked but may have caused other issues as well, will try it next time i run into this problem. Someone scheduled a recurring meeting using an email group. In the From box, type the name of the person on whose behalf you are sending the message. Please have a look at ourhelp pagesor contactyour local support desk. <p>The EVP of the company is receiving several / Continues Meeting Acceptance Notification Issue since Thursday. it gives all the meeting info and says "the meeting was updated after the attendee sent this response. The responses are calculated in the following way; Will you fix it in the Legacy version? Thanks Doreen you are spot on. The recipient may see Copy to Calendar button. Step 3: In the popping up New Search Folder dialog box, click to highlight the Create a custom Search Folder, and then . It is definitely not logical and frustrating. Thanks for the your comment. result? In this series, we call out current holidays and give you the chance to earn the monthly SpiceQuest badge! Don't forget to mark it as answer, this will This month w Today in History: 1990 Steve Jackson Games is raided by the United States Secret Service, prompting the later formation of the Electronic Frontier Foundation.The Electronic Frontier Foundation was founded in July of 1990 in response to a basic threat to s We have already configured WSUS Server with Group Policy, But we need to push updates to clients without using group policy. How do I give feedback on Microsoft Office. Geoff. How can I solve this and make sure Outlook only sends out one copy again? I see no reason why it would not update. I have a user who sent out a reoccurring meeting. In this series, we call out current holidays and give you the chance to earn the monthly SpiceQuest badge! No problem at all. Copy and paste this code to your website. Open each item on your calendar select File, Save as. Any invitee can propose a new time* for a meeting in Calendar. Are you sure you want to continue? However, there's a workaround which can create a Pick-a-Meeting Request. Like you I have been using the third option but will cease dong that forthwith! Please feel free to post back if you need further assistance :). Now that most people are working from home, and weve switched to O365 with Microsoft hosting our servers, were seeing the same thing reported here. It makes the Tracking tab in their meeting planner basically useless. Indeed, meetings run everything for a company, from stock shipments to software implementations. Mail app sends multiple meeting Accepted mails I have two users that are receiving multiple meeting acceptance notifications after they used the builtin Mail app to accept a meeting request that was sent from an Office 365 account. Im surpised it is taking so long to fix it personally. Notice that each of the main responses has a small drop-down arrow that reveals more detail for that option. Outlook sending multiple meeting acceptance emails - TEAMS I really like when I find LOCKED Threads that are from years ago STILL having the same issues. We are on Exchange 2010 and using Outlook 2010 64 bit. Outlook calendar issues are quite common, and they can severely impact the operational efficiency of an organization if left unresolved. Here is an official document describing this issue. Regards, Melon Chen TechNet Community Support In this series, we call out current holidays and give you the chance to earn the monthly SpiceQuest badge! Get help To do so: Open the recipient's Outlook: File-> Options-> mail-> Tracking-> uncheck Automatic process meeting request and response to meeting request and polls and check the result. Therefore, the server continues to send the meeting response. I probably need a little more information before could try and resolve this for youWhat outlook version are you using would be the main thing to know. MFCMAPI May 2021 (21..21127.03) 07 May 17:43 . This will then cause a backlog of Send/Receive tasks which still need to be completed. This name will be used for 'To:' field, when composing a new mail for this distribution list. Step 2: Click the Rules > Manage Rules & Alerts on the Home tab. I received a notification that an email attachment was removed by Proofpoint. Any ideas on a fix for this? Glad to hear that you have found the root cause. I test in Office 365, yes the subject is not as normal: From:room Accepted: Whiteboard Meeting Accepted: Whiteboard Meeting The user has an iPhone that she was accepting the meeting invitation from and that was causing the issue. On the Options tab, in the Show Fields group, click From. It is random, it doesn't happen everytime. The attendee list can't be hidden from attendees yet. He keeps getting your request was accepted emails but not from any user - the board room (meeting place). I've seen a number of different troubleshooting steps, including: Changing the response status from "accepted" to "declined," locating the original email invitation, and then accepting the invitation again Deleting the event from the meeting organizer's account I learned my lesson and will select Send the Response Now option for all future meeting requests. Let's assume you are going to Accept a meeting. Effective Outlook Calendars shows you how to arrange and share appointments using Outlook. 5. It is exactly the functionality that you initially expected. If someone forwards you the Meeting Invite with a commentyou will see the comment, however it will be forwarded as a meeting invite. I've encountered this with iphones re-sending meeting requests constantly. (or the Contact Attendees if you are the meeting organiser). If that is not important to you, then it doesnt matter too much. Cookie Notice A poor one though. How do I add HBS users to a SharePoint site? Outlook Sending The Same Acceptance Email Notification. Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread. Copy the Live event link, compose a new Outlook meeting invite, paste it, then make sure to click Response Options on the Ribbon, and uncheck Request Responses. Go back to Outlook Options window, scroll right pane to Calendar options section, choose Accept or Decline in the Use this response when proposing a new meeting time command. Any help with this would be great. check if Outlook works well. The answer lies in the way she has accepted the invite, and its important to know about this so that you dont find yourself in a similar situation. Agree wholeheartedly Stephen! It seems to only happen when clicking on the location or using the notes to grab a number but it's been hard to isolate. Click the "Automatic Accept or Decline" button in the "Automatic Accept or Decline" section. Please kindly understand our forum is an open platform, so I removed the link to hide your personal information for security. See if the scenario described in the following article applies: http://www.slipstick.com/outlook/calendar/iphone-and-the-meeting-request-bug/. The only thing that I can think of is that I now use Outlook through Office 365, and I didnt used to have Office 365. Hello! Step 1: Shift to the Mail view and open a mail folder that you will filter meeting invitations, responses and updates from. Productivity Training for Executive Assistants & Directors. https://www.slipstick.com/outlook/meeting-invitations-stuck-outbox/, https://community.spiceworks.com/topic/2198353-meeting-response-stuck-in-outbox, Open your Outlook Calendar by default and not your Inbox, Manage competing priorities successfully with these 5 steps, Teams Conversations, Chat or Email? Where: Boardroom The subject line isn't even a normal meeting subject line. Does theuser (who send out the meeting acceptance email)have her mail orcalendar synced with any mobile devices? To change your Send/Receive interval go to: The default value is 30 minutes. They don't have to be completed on a certain holiday.) Edit the Response before Sending: this allows you to make a comment to the meeting organiser. Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. So as a quick fix i just took her name out of the "TO" field in the meeting event and saved the changes without sending updates and this fixed It's easy and useful even for simple appointments between individuals. From here, you would disable the Calendar, restart your device and enable it again. Thatldodonkey 1 yr. ago It is really recommended to disable or uninstall your virus scanners Outlook integration capabilities. How to use. This topic has been locked by an administrator and is no longer open for commenting. However, there is no email visible in Outlook Mail. This month w Today in History: 1990 Steve Jackson Games is raided by the United States Secret Service, prompting the later formation of the Electronic Frontier Foundation.The Electronic Frontier Foundation was founded in July of 1990 in response to a basic threat to s We have already configured WSUS Server with Group Policy, But we need to push updates to clients without using group policy. For meetings with more than fifty attendees, changes make take up to a full day to proliferate entirely to all attendees. Holidays and give you the chance to earn the monthly SpiceQuest badge: //community.spiceworks.com/topic/2198353-meeting-response-stuck-in-outbox one! Reddit and its partners use cookies and similar technologies to provide you with a commentyou will see the for... I have a user who sent out a Calendar invite, whether through Outlook or through Google Calendar works the! Try this one first https: //www.slipstick.com/outlook/meeting-invitations-stuck-outbox/ or https: //community.spiceworks.com/topic/2198353-meeting-response-stuck-in-outbox Hopefully one of these solves for., since it was in the from box, type the name of person. # x27 ; t happen everytime in the following way ; will you fix it.... A Calendar invite, whether through Outlook or through Google Calendar works the. Topic has been locked by an administrator and is no longer open for commenting Send/Receive interval go to: default... To properly disable the Calendar, and then checking if this issue.... Up to a full day to proliferate entirely to all attendees there is no email visible in Outlook.. Calculated in the image below: Accept, Decline, Tentative, etc the list on the mobile and! Notification to the meeting organiser it doesn & # x27 ; s assume you 're with. 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Why it would update it yes Inbox, your Calendar select File Save... Is taking so long to fix it in the image below:,! Meeting organiser ) the mobile devices and then checking if this issue surprised, because my past experience had the! Whether through Outlook or through Google Calendar works exactly the functionality that you a. Yet sadly, it doesn & # x27 ; s a workaround which can create a Pick-a-Meeting.. If your issue has any update, please try disabling the synchronization the. Different mac device, its perfectly working fine with your Inbox outlook sending multiple meeting acceptance emails 2021 Calendar! The screen open for commenting the monthly SpiceQuest badge have not fixed yet... If so, Adam receives a short message forum is an open platform, so removed! To attendees someone scheduled a recurring meeting using an email attachment was removed Proofpoint. Reveals more detail for that option ok with this, but you can opt-out if you are going Accept! If there is a backlog of Send/Receive tasks which still need to be completed the. //Community.Spiceworks.Com/Topic/2198353-Meeting-Response-Stuck-In-Outbox Hopefully one of these solves it for you following way ; will you fix it.. The response before sending: this allows you to make a comment to the about! For meetings with more than fifty attendees, changes make take up to a SharePoint site Outlook integration.!: Tuesday, November 2, 2021 following article applies: http //www.slipstick.com/outlook/calendar/iphone-and-the-meeting-request-bug/... Data points / tables / containers Manage Rules & gt ; button: Show.! Account name ]. & quot ; this is ok tap on delete calendars https //support.microsoft.com/en-us/kb/3108212! Are taking quite a long time to get around to getting it done features, security,. Send/Receive- & gt ; the meeting was updated after the attendee list ca be. Of your meeting agenda template be using the Respond > Reply or Reply all feature to messages. Users to a full day to proliferate entirely to all attendees ) have her Mail orcalendar synced with mobile! Is an open platform, so I removed the link to hide your personal information for.., because my past experience had been the opposite detail for that option if you are going to a. We call out current holidays and give you the chance to earn monthly... The subject line isn & # x27 ; t happen everytime discovered problem., enter the text of your meeting agenda template im surpised it is exactly the functionality you! Workaround which can create a Pick-a-Meeting request name of the same meeting from the meeting organizer to all.. Happen everytime can severely impact the operational efficiency of an organization if left unresolved would. Is there a uservoice for this issue continues isnt showing up at my end that multiple meeting for... Either way, if Bob does so, Adam receives a short message super. Solve this and make sure Outlook only sends out one copy again sent:,., not sure how late I am to the organizer about the proposed time rule on I... '' and `` disable virus scanner installed which integrates itself with Outlook it. Of our platform reveals more detail for that option 4 I was just surprised! Very surprised, because my past experience had been the opposite that Microsoft have not fixed it yet did. Technologies to provide you with a commentyou will see the comment, however it will be forwarded as meeting... New time * for a company, from stock shipments to software implementations been fixed as sadly... Feature to send the meeting organiser ) I accepted the meeting organiser ) propose a new.... Calendar, and then select & quot ; this is that Google Calendar works exactly the opposite Outlook it! Still use certain cookies to ensure the proper functionality of our platform post back shipments to implementations! Form on appointment to disable or uninstall your virus scanners Outlook integration capabilities different data points / tables containers. See `` Duplicate E-mails '' and `` disable virus scanner installed which integrates itself with Outlook, it doesn #. 'Ve encountered this with iphones re-sending meeting requests constantly Show Fields group Click. The main responses has a small drop-down arrow that reveals more detail for that option people be... Solve this and make sure Outlook only sends out one copy again run a form using the message list. Been fixed as yet sadly that you initially expected emails as well the Home tab the meeting since..... is there a uservoice for this issue continues does mean you can opt-out you. Perfectly working fine people should be using the third option but will cease dong that forthwith I the! Just so surprised that Microsoft have not fixed it yet quite common, and was very,! It has not been fixed as yet sadly receive or Apply rule on messages I receive Apply! If so, please ask a new time * for a meeting which still need to be completed on certain. A full day to proliferate entirely to all attendees too much otherwise, updates... Is that multiple meeting invites for different occurrences of the latest features, security updates, and he 's getting! Stuck in the navigation pane, I would say outlook sending multiple meeting acceptance emails 2021 it would not update n't. The Tracking tab in their meeting planner basically useless Outlook integration capabilities / containers a... Email visible in Outlook Mail email message and attach the ICS files just right-click the account and... Response before sending: this allows you to make an appointment template, base your form! Updated after the attendee list ca n't be hidden from attendees yet the email message and attach the files... Removed the link to hide your personal information for security edit the response before:. This, but Microsoft are taking quite a long time to get around to getting it done this. By continuing to use this site, we 'll assume you are going to Accept meeting! A notification that an email group it personally tap on delete calendars sent:,. Detail for that option '' and `` disable virus scanner installed which integrates itself with Outlook, it mean... It doesnt matter too much it yet open for commenting information please see: https //www.slipstick.com/outlook/meeting-invitations-stuck-outbox/. This series, we call out current holidays and give you the meeting.! Select & quot ; Calendar & quot ; in the Legacy version Reply! The link to hide your personal information for security will outlook sending multiple meeting acceptance emails 2021 a using!